Upbring Careers

Human Resources Assistant

Job ID
2017-2797
US-TX-McAllen
Type
Regular Full-Time
Shift/Hours
1st Shift
# of Openings Remaining
1

Overview

The HR Assistant will handle a wide variety of administrative functions and must be able to independently and accurately manage multiple projects, while maintaining and upholding confidential documentation and information. This includes areas related to recruiting, employee training, recordkeeping and other human resources issues or tasks assigned.

Responsibilities

Essential duties  

  • Administration of the Human Resources department in a wide range of activities at assigned program, which include background checks, pre-employment verification and testing, I-9 verification, employee benefits and record keeping and tracking
  • Post open positions and extend job offers once an applicant has been selected
  • Conduct exit interviews
  • Provide information to HRBP and Senior Program Management team about employee relation issues
  • Ensure Human Resources’ policies and procedures for program personnel are properly enforced
  • Respond to unemployment claims
  • Prepare employee injury report forms, drug testing and investigations paperwork
  • Maintain accurate filing of all disciplinary notices in employee personnel files
  • Coordinate and prepare promotion and transfer paperwork, including offer letters; maintain filing of paperwork in employee personnel file
  • Update and maintain an accurate position control grid to track FTE’s for budgeting and recruitment purposes; update according to department policy
  • Create, organize and maintain employee files; maintain strict confidentiality of all employee files, records and information; audit employee files to ensure compliance with Agency, state licensing standards and ORR policies as they relate to the record keeping of employee personnel files
  • Assist managers with the on-time completion and tracking of employee performance evaluations
  • Perform general Human Resources administrative duties such as filing, employee record keeping and tracking inclusive of maintaining accurate employee training tracking to ensure compliance with Agency, state licensing standards and ORR policies, file maintenance
  • Coordinate the Return-to-Work program activities such as work accommodations, developing and tracking Temporary Alternate Duty agreement, track follow-up appointments and keep track of Return-to-Work releases and communicate updates with HRBP and Senior Program Management team
  • Adhere to and administer the random (and for cause) drug testing in accordance with Agency policy
  • Will provide payroll assistance to management and employee for submission or corrections
  • Communicate all relevant matters pertaining to program operations to HRBP and Senior Program Management team in a timely manner
  • Other duties as assigned by Human Resources Business Partner

Qualifications

Minimum qualifications

  • High school diploma or GED
  • 2 years of relevant Human Resources experience
  • Working knowledge of federal and state employment laws
  • Working knowledge of HR practices and trends
  • Maintain confidentiality at all times
  • Ability to identify problems and resolve problems professionally and in a timely manner; ability to gather and analyze information to respond to issues and make recommendations
  • Strong time management and organizational skills with the ability to manage competing priorities, pay close attention to detail and meet deadlines
  • Strong interpersonal and people skills with the ability to work independently within a team environment and with a diverse group of people
  • Strong verbal and written communication skills with the ability to effectively work, communicate, and interact with diverse groups of people
  • Proficient with Microsoft Word, Excel and Outlook

Working Relationships

  • Develop and maintain strong working relationships with Corporate Human Resources, Senior Program Management Team and staff, internal and external customers, vendors and auditors
  • Work closely with the Director of Human Resources and other team members to ensure Human Resources practices, policies, procedures are managed and administered properly and efficiently and supports the needs of the program personnel and meets the goals and objectives of the Human Resources department
  • Work as Human Resources professional and team player and exhibit professional behavior, confidentiality and a positive attitude with both internal and external customers that reflect positively on the Agency and is consistent with Agency policies and practices, state licensing standards and ORR policies

Career Progression

 

This position is eligible to move into the Human Resources Business Partner position if the position is available, minimum qualifications are met, promotion and transfer eligibility requirements are met, and the employee is not on a Performance Improvement Plan (PIP).

 

The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing this position, the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. This position will require continuous viewing of a computer screen, sitting for long periods of time, and frequent walking. It may also require lifting, carrying, or moving up to 50lbs with or without assistance.

 

The statements herein indicate the general nature and essential duties and responsibilities of work performed by an employee in this position. It is not intended to be an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities required to perform the job. Management may assign or reassign duties and responsibilities of the job and may request the employee to perform other duties and responsibilities not listed at his/her discretion. This job description is not a contract between the employee occupying the position and the employer. Upbring is an at-will employer.

 

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