Upbring Careers

  • Payroll Supervisor

    Job ID
    Regular Full-Time
    1st Shift
    # of Openings Remaining
  • Overview

    The Payroll Supervisor is responsible for the accurate and timely coordination, support, and processing of payroll, completing applicable reports, maintaining records, and other payroll activities in accordance to Agency pay policies, federal and state labor laws, and other regulatory requirements.


    Essential Duties

    • Manage the payroll process for all employees Agency-wide; ensure computing, withholding, and deductions associated with net pay is in compliance with Agency pay policies, federal and state payroll regulations, and other regulatory requirements
    • Complete reports and necessary forms to comply with contractual agreements and grant requirements; prepare reports for auditing requests
    • Ensure payroll records are accurate and updated in a timely manner
    • Develop, maintain, and oversee the timely reporting of the bi-weekly payroll process Agency-wide; provide customer service and support to managers during the process when needed
    • Prepare and process bi-weekly payroll by verifying time records, calculating and producing electronic checks or electronic transfers; calculate and produce special pay requests; ensure timecard includes the appropriate approval; ensure proper deductions are taken for employees enrolled in benefits
    • Review, prepare payments, and submit payments for group insurance and tax-deferred annuities summarizations in a timely manner
    • Compare employee benefit deductions calculated in the payroll system to the monthly billing for group insurance; assist with the preparing reports and analysis related to benefits and payroll as required or when requested
    • Prepare FTE files to use for insurance and other financial allocations
    • Prepare unemployment claim payments
    • Maintain and process unclaimed property
    • Update records by reviewing and entering changes in exemptions, insurance changes, deductions, paid time not worked, employment status changes, and pay changes
    • Balance payroll accounts by auditing information; identify and resolve discrepancies in a timely manner
    • Determine payroll liabilities by entering federal income and social security tax information, retirement transfers and direct deposits, wage assignments, employer’s social security, and unemployment payments
    • Fulfill wage garnishment requirements by completing forms, adjusting payroll records and documenting and transmitting withholdings
    • Remit tax payments by collecting and verifying data; prepare federal, state, and local tax reports, and W2 statements are processed and submitted or mailed in a timely manner
    • Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and transfers and demotions
    • Proactively review, monitor, and evaluate payroll processes and make recommendations for continuous improvement in efficiency; establish and maintain payroll guidelines; develop, update, and maintain written payroll procedures, processes, and policies; ensure internal controls are in place at all times
    • Maintain the privacy and protection of employee information and payroll operations by keeping information confidential at all times
    • Assist the Finance & Accounting leadership with cross-training the Accounting staff on processing payroll and other payroll related duties
    • Assign pay cards to new employees that do not elect direct deposit
    • Enroll new employees within timekeeping system
    • Provide training and support to managers and employees for timekeeping processes
    • Audit bi-weekly payroll for employees that are active and have not recieved pay
    • Prepare benefit billing reports on a monthly basis
    • Prepare special reports and research as needed or requested
    • Other duties and special projects as assigned


    Working Relationships

    • Develop and maintain strong working relationships with the Accounting team, internal and external customers, vendors, and auditors
    • Work closely with the Controller and other team members to ensure payroll operations, procedures, and practices are accurate and operational in a manner that is effective and efficient and meets Agency pay policies, contractual agreements, and grant requirements
    • Work as team player and exhibit professional behavior and a positive attitude with both internal and external clients that reflects positively on the Agency and is consistent with Agency policies and practices


    Minimum Qualifications

    • Associates degree in Accounting, Business Administration, Human Resources, or closely related field
    • 3 years’ payroll experience
    • Experience working with HRIS/Payroll Systems
    • Strong time management and organizational skills with the demonstrated ability to pay close attention to detail and meet deadlines
    • Working knowledge of federal and state labor laws applicable to payroll
    • Working knowledge of GAAP (Generally Accepted Accounting Principles)
    • Strong interpersonal and people skills with the ability to work independently and within a team environment and with a diverse group of people
    • Strong verbal and written communication skills with the ability to effectively work and interact with diverse groups of people
    • Working knowledge of internal controls
    • Proficient with Microsoft Word, Excel, and Outlook


    Preferred Qualifications

    • Bachelor’s degree in Accounting, Business Administration, Human Resources, or closely related filed
    • 5 years’ payroll experience
    • Experience working with ADP
    • Certified Payroll Professional (CPP)


    Physical Demands & Work Conditions

    • This position requires sitting and looking and using a computer for long periods of time
    • Lift, push, pull, move up to 50lbs


    The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.



    The statements herein indicate the general nature and essential duties and responsibilities of work performed by an employee in this position. It is not intended to be an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities required to perform the job. Management may assign or reassign duties and responsibilities of the job and may request the employee to perform other duties and responsibilities not listed at his/her discretion. This job description is not a contract between the employee occupying the position and the employer. Upbring is an at-will employer.


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