Upbring Careers

  • Payroll Administrator

    Job ID
    Regular Full-Time
    1st Shift
    # of Openings Remaining
  • Overview

    The Payroll Administrator is responsible for the accurate and timely coordination, processing of payroll, completing applicable reports, maintaining records, and other payroll activities in accordance to Agency pay policies, federal and state labor laws, and other regulatory requirements.


    Essential Duties  

    • Develop, maintain, and oversee the timely and accurate reporting of the bi-weekly payroll process Agency-wide
    • Prepare and process bi-weekly payroll by verifying time records; ensure timecard includes the appropriate approval
    • Ensure computing, documentation and withholding of deductions associated with net pay is in compliance with Agency pay policies, federal and state payroll regulations, other regulatory requirements, wage garnishments and employee enrolled benefits
    • Audit bi-weekly payroll for employees that are active and have not received pay using Active No Pay report
    • Track benefit payments made by employees into the Benefits – Missed Payments reconciliation system
    • Calculate and produce electronic checks or electronic transfers; calculate and produce special pay requests as needed
    • Compare employee benefit deductions calculated in the payroll system to the monthly billing for group insurance; assist with preparing reports and analysis related to benefits and payroll as required or when requested
    • Ensure payroll records are accurate and updated timely; update records by reviewing and entering changes in exemptions, insurance changes, deductions, paid time not worked, employment status changes, pay changes and others
    • Remit tax payments by collecting and verifying data; prepare federal, state, and local tax reports, and W2 statements are processed and submitted or mailed in timely
    • Review, prepare and submit payments for unemployment timely
    • Complete reports and necessary forms to comply with contractual agreements and grant requirements; prepare reports required for external audit
    • Facilitate and participate on weekly team calls/meetings with Finance and other departments, as required
    • Maintain the privacy and protection of employee information and payroll operations by keeping information confidential at all times
    • Assign pay cards to new employees that elect that option
    • Enroll new employees within timekeeping system
    • Provide training and support to managers and employees for timekeeping processes
    • Assist the Finance Department leadership with cross-training Finance staff on processing payroll and other payroll related duties
    • Proactively review, monitor, and evaluate payroll processes and make recommendations for continuous improvement in efficiency; establish and maintain payroll guidelines; develop, update, and maintain written payroll procedures, processes, and policies; ensure internal controls are in place at all times
    • Other duties and special projects as assigned


    Working Relationships

    • Develop and maintain strong working relationships with the Finance team, internal and external customers, vendors, and auditors
    • Work closely with the Controller and other team members to ensure payroll operations, procedures, and practices are accurate and operational in a manner that is effective and efficient and meets Agency pay policies, contractual agreements, and grant requirements
    • Work as team player and exhibit professional behavior and a positive attitude with both internal and external clients that reflects positively on the Agency and is consistent with Agency policies and practices




    Minimum Qualifications

    • High School Diploma or GED equivalent
    • 6 years’ full-cycle payroll experience for a workforce of over 750 employees, non-exempt and exempt with various status, earnings codes, shift differentials and multi-business units
    • Experience working with ADP Workforce Now and KRONOS timekeeping systems
    • Strong time management and organizational skills with the demonstrated ability to pay close attention to detail and meet deadlines
    • Working knowledge of Federal and State labor laws applicable to payroll
    • Working knowledge of GAAP (Generally Accepted Accounting Principles)
    • Strong interpersonal and people skills with the ability to work independently and within a team environment and with a diverse group of people
    • Strong verbal and written communication skills with the ability to effectively work and interact with diverse groups of people
    • Working knowledge of internal controls
    • Proficient with Microsoft Word, Excel, and Outlook


    Preferred Qualifications

    Bachelor’s degree in Accounting, Business Administration, Human Resources, or closely related filed

    Experience working with UltiPro

    Certified Payroll Professional (CPP)


    Physical Demands & Work Conditions

    • This position requires sitting and looking and using a computer for long periods of time
    • Lift, push, pull, move up to 50 lbs.


    The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to successfully perform the essential functions of this position. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus.



    The statements herein indicate the general nature and essential duties and responsibilities of work performed by an employee in this position. It is not intended to be an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities required to perform the job. Management may assign or reassign duties and responsibilities of the job and may request the employee to perform other duties and responsibilities not listed at his/her discretion. This job description is not a contract between the employee occupying the position and the employer. Upbring is an at-will employer.


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